At Msasane Group (Pty) Ltd, we prioritize the protection of privacy and confidentiality
regarding the personal information of both our employees and users of our HR system.
This Privacy Policy serves to elucidate how we gather, utilize, disclose, and safeguard
personal information within our HR system.
1.Collection of Personal Information:
We gather personal information from employees and users of our HR system with the
aim of overseeing human resources and streamlining internal operations. This
information encompasses, but is not restricted to:
- Employee names, contact details, and demographic information
- Employment history, including previous positions and dates of employment
- Performance evaluations, including feedback and ratings
- Training records, detailing courses attended, and certifications obtained
- Payroll information, such as salary, wages, and tax deductions
- Benefits information, including health insurance coverage and retirement plans
- Emergency contact details, to reach out to designated individuals in case of
emergencies
- Any other relevant information essential for effective HR management and
administration
2.Use of Personal Information
Within our HR system, personal information is utilized for the following purposes:
1. Managing employee records and HR processes to ensure accurate
documentation and efficient workflow.
2. Facilitating payroll and benefits administration, including salary calculations, tax
withholding, and benefits enrolment.
Additionally, the personal information within HR system is utilized for:
3. Monitoring employee performance and identifying training needs to support
professional growth and development.
4. Communicating with employees regarding HR-related matters, such as policy
updates, performance feedback, and organizational announcements.
5. Ensuring compliance with legal and regulatory requirements governing HR
practices, including data protection laws, employment regulations, and industry
standards.
6. Fulfilling any other purposes directly related to HR management and
administration to maintain organizational efficiency and compliance.
3. Disclosure of Personal Information:
Personal information may be disclosed within our organization on a need-to-know
basis for HR management purposes. However, we do not share personal information
with external parties unless required by law or with the explicit consent of the
individual.
4.Data Security:
We implement stringent measures to safeguard personal information within our HR
system from unauthorized access, disclosure, alteration, or destruction. These
measures encompass, but are not restricted to:
- Enforcing access controls and user permissions to regulate who can access the
data.
- Securing sensitive data through encryption methods to prevent unauthorized
access.
- Continuously updating security protocols to ensure strong protection.
- Providing regular training sessions to employees on effective data security
practices.
5. Retention of Personal Information:
We retain personal information within our HR system solely for the duration necessary
to achieve the objectives delineated in this Privacy Policy and as mandated by
applicable laws.
6. Access and Correction
Requests for correction or updating of details should be directed to the HR
department.
7.Consent
By utilizing our HR system, employees implicitly consent to the collection, utilization,
and disclosure of their personal information in accordance with the specifications
detailed in this Privacy Policy.
7. Changes to the Privacy Policy
We reserve the right to revise this Privacy Policy periodically to align with alterations
in our HR practices or legal obligations. Any modifications will be communicated to
employees via internal channels.
By utilizing our HR system, you acknowledge that you have read and understood
this Privacy Policy and agree to adhere to its terms and conditions.